Coaches who take on too many clients answer late and review less. The limit is your hours, so count them.
Count the minutes per client
For one typical week, time each of these for one client:
- Reading the check-in and the session logs.
- Changing the next week of training.
- Replying to messages.
- Reviewing any video.
Add them up. That is your minutes per client per week.
Do the sum
Take the hours you can give to coaching each week and multiply by 60. Divide by minutes per client.
The answer is your ceiling. Take off a fifth for sick days, holidays and new clients who need more time.
Where the minutes go
Clients are not equal. New clients, injured clients and competitors need more of your week. A steady client in month six needs less.
Count them separately. A roster of ten competitors is a bigger job than ten steady clients.
How software changes the sum
Tools save time on reading logs, finding who needs you and editing a single session. They do not reduce the time spent thinking about each client.
Time yourself again after a month on a new tool. Use that figure, not the one in the sales page.
Where Trainersight fits
Trainersight ranks clients by who needs you and says why. That shortens the first step, so you start with the clients who need a reply.
Want to try it with your own clients?
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